Fed Kitchen · Healthy meal prep · Springfield, IL
Growing past the weekly spreadsheet marathon
Visit their siteThe challenge
Fed Kitchen makes healthy, ready-to-eat meals, and as orders grew the back office stopped keeping up. Every week someone hand-keyed orders into a spreadsheet to work out raw and cooked ingredient weights and meal counts. Packing slips, labels, and the order sheet were built, tweaked, and printed by hand — hours of it. And in the rush, items got missed, swapped, or delivered to the wrong address.
What we did
- Wrote a script that pulls the week's orders straight from the ordering platform's API, calculates the prep list and meal quantities, and emails the reports to the kitchen manager automatically
- Built a custom online ordering platform with automated, customizable reports — packing slips, labels, and order sheets generate themselves
- Built a pick/pack app that walks staff through each order and requires a scan of every item, so nothing goes out short or wrong
- Added a delivery workflow that confirms each order reaches the right location
Hours → minutes
weekly prep-list and paperwork build, now generated automatically
Scan-verified
every item in every order before it leaves the kitchen
Room to grow
order volume can climb without adding admin hours
“The prep list shows up on its own now. Nobody's rebuilding it at the kitchen table on a Sunday.”